Seven options for lab-wide deadline tracking:

  1. Shared Google Calendar: free, everyone already has it.
  2. Notion database: deadlines plus paper status in one view.
  3. Trello: kanban per paper, deadline power-ups.
  4. Asana: for bigger labs with real project management.
  5. Airtable: calendar plus structured venue data.
  6. A private wiki: old school, still works.
  7. Whiteboard with dates: surprisingly effective for small labs.

Compare on: who updates it (if nobody owns it, it rots), visibility (every member sees every deadline), and integration with the lab meeting agenda.

Archive old deadline calendars; they become your lab's institutional memory for cycle planning.

Ask the tool which venues your references chose; citation patterns predict reviewer pools. Sources: IEEE, ACM The best dashboard is the one reviewed weekly in lab meeting. Tools do not track deadlines; rituals do. Assign one PhD student as deadline czar per semester, rotate the job, and review the next 90 days every Monday.